MISMO COP Requirements 2024: Issuance, Revalidation, & Replacement

Here are the complete requirements for applying for a Certificate of Proficiency (COP) using MARINA’s latest online application platform.

MARINA’s Integrated Seafarers Management Online System more commonly known as MISMO enables seafarers to submit their COP requirements online for initial evaluation.

Once MISMO approves your application, you can immediately set a schedule for appearance or final evaluation as well as release of your certificate.

MISMO COP Requirements

There are three types of COP applications to choose from depending on the purpose of the applicant. These are Issuance, Revalidation, and Replacement.

COP Issuance is for those who want to apply for a Certificate of Proficiency for the very first time.

Some COPs have expiration dates. Hence, a revalidation is required to continue shipboard employment.

Replacement of COPs is for those who had lost or damaged their Certificate of Proficiency.

These three have different documentary requirements. Let us check them out below.

Advanced Fire Fighting (AFF)

Issuance

• Certificate of Training Completion for AFF taken within the last two (2) years.
• SIRB/ SRB first page OR any valid government ID OR birth certificate.
• Valid Medical Certificate in PEME format (Encoded and uploaded by the medical facility).
• Colored 2×2 inches picture in white polo with collar, white background and taken within the last six (6) months, NO SHOULDER BOARD and NO name tag.

Revalidation 

• Valid COP in AFF (No need to upload. Will be verified in the system).
• Approved seagoing service for a period of at least twelve (12) months in total within five (5) years, OR three (3) months in total within six (6) months prior to the date of revalidation.
• SIRB/ SRB first page and pages with entries showing approved seagoing service indicated in the company sea service.
• If does not meet the required sea service, Training Completion of the Full Course AFF.
• Certificate of Training Completion for Refresher Course in AFF, OR Certificate of Training Completion in AFF (full course), if expired COP in AFF or if the applicant does not meet the required seagoing service.
• Medical Certificate in PEME format (Encoded and uploaded by the medical facility).
• Colored 2×2 inches picture in white polo with collar, white background and taken within the last six (6) months, NO SHOULDER BOARD and NO name tag.

Replacement

• Affidavit of Loss (if Lost); OR Affidavit of Discrepancy (for correction of details).
• One of the following:
  • A.) Picture of the damaged original COP (if damaged);
  • B.) Picture of original COP (for correction of First Name, Middle Name, Last Name or Date of Birth;
  • C.) Marriage Contract for married woman applying for change of Last Name.
• First page of Passport OR Seafarer’s Identification Document (SID) OR any valid government issued ID bearing the Full Name and Birthdate as Proof of Identity. NOTE: Name reflected will be the same in the certificate to be issued.
• Colored 2×2 inches picture in white polo with collar, white background and taken within the last six (6) months, NO SHOULDER BOARD and NO name tag.

Advanced Training for Liquefied Gas Tanker Cargo Operations (ATLGTCO)

Issuance

• Valid COP in BTLGTCO (No need to upload. Will be verified in the system).
• Certificate of Training Completion in ATLGTCO taken within two years before the date of application.
• Certificate of Seagoing Service of at least 3 months on Liquefied Gas Tankers.
• Valid Medical Certificate in PEME format.
• SIRB/ SRB first page and pages with entries showing approved seagoing service indicated in the company sea service.
• Colored 2×2 inches picture in white polo with collar, white background and taken within the last six (6) months, NO SHOULDER BOARD and NO name tag.
• Attestation Letter stating that he/ she have an immediate responsibility in loading, discharging, handling of cargo, and care in transit (applicable for non-Officers).
• First page of Passport OR Seafarer’s Identification Document (SID) OR any valid government issued ID bearing the Full Name and Birthdate as Proof of Identity. NOTE: Name reflected will be the same in the certificate to be issued.

Revalidation

• Valid COP in ATLGTCO (No need to upload. Will be verified in the system).
• Valid COP in BTLGTCO (No need to upload. Will be verified in the system).
• Medical Certificate in PEME format (Encoded and uploaded by the medical facility).
• Approved seagoing service for a period of at least three (3) months in total within the last five (5) years prior to the date of revalidation on Gas Tankers. (Must be encoded and uploaded by your manning agency).
• SIRB/ SRB first page and pages with entries showing approved seagoing service indicated in the company sea service.
• Attestation Letter stating that he/ she have an immediate responsibility in loading, discharging, handling of cargo, and care in transit (applicable for non-Officers).
• Colored 2×2 inches picture in white polo with collar, white background and taken within the last six (6) months, NO SHOULDER BOARD and NO name tag.
• If does not meet the required sea service, Training Completion of the Full Course.

Replacement

• Affidavit of Loss (if Lost); OR Affidavit of Discrepancy (for correction of details).
• One of the following:
  • A.) Picture of the damaged original COP (if damaged);
  • B.) Picture of original COP (for correction of First Name, Middle Name, Last Name or Date of Birth;
  • C.) Marriage Contract for married woman applying for change of Last Name.
• First page of Passport OR Seafarer’s Identification Document (SID) OR any valid government issued ID bearing the Full Name and Birthdate as Proof of Identity. NOTE: Name reflected will be the same in the certificate to be issued.
• Colored 2×2 inches picture in white polo with collar, white background and taken within the last six (6) months, NO SHOULDER BOARD and NO name tag.

Advanced Training For Chemical Tanker Cargo Operation (ATCTCO)

Issuance

• Valid COP in BTOCTCO (No need to upload. Will be verified in the system).
• Certificate of Training Completion in ATCTCO taken within two years before the date of application.
• Approved seagoing service for a period of at least three (3) months of approved seagoing service on Chemical Tankers. (Must be encoded and uploaded by your manning agency).
• SIRB/ SRB first page and pages with entries showing approved seagoing service indicated in the company sea service.
• Valid Medical Certificate in PEME format
• Colored 2×2 inches picture in white polo with collar, white background and taken within the last six (6) months, NO SHOULDER BOARD and NO name tag.
• Attestation Letter stating that he/ she have an immediate responsibility in loading, discharging, handling of cargo, and care in transit (applicable for non-Officers).
• First page of Passport OR Seafarer’s Identification Document (SID) OR any valid government issued ID bearing the Full Name and Birthdate as Proof of Identity. NOTE: Name reflected will be the same in the certificate to be issued.

Revalidation

• Valid COP in ATCTCO (No need to upload. Will be verified in the system).
• Valid BTOC COP (No need to upload. Will be verified in the system).
• Approved seagoing service for a period of at least three (3) months in total within the last five (5) years prior to the date of revalidation on Chemical Tankers. (Must be encoded and uploaded by your manning agency).
• SIRB/ SRB first page and pages with entries showing approved seagoing service indicated in the company sea service.
• Attestation Letter stating that he/ she have an immediate responsibility in loading, discharging, handling of cargo, and care in transit (applicable for non-Officers).
• If does not meet the required sea service, Training Completion of the Full Course.
• Colored 2×2 inches picture in white polo with collar, white background and taken within the last six (6) months, NO SHOULDER BOARD and NO name tag.
• Medical Certificate in PEME format (Encoded and uploaded by the medical facility).

Replacement

• Affidavit of Loss (if Lost); OR Affidavit of Discrepancy (for correction of details).
• One of the following:
  • A.) Picture of the damaged original COP (if damaged);
  • B.) Picture of original COP (for correction of First Name, Middle Name, Last Name or Date of Birth;
  • C.) Marriage Contract for married woman applying for change of Last Name.
• First page of Passport OR Seafarer’s Identification Document (SID) OR any valid government issued ID bearing the Full Name and Birthdate as Proof of Identity. NOTE: Name reflected will be the same in the certificate to be issued.
• Colored 2×2 inches picture in white polo with collar, white background and taken within the last six (6) months, NO SHOULDER BOARD and NO name tag.

Advanced Training for Oil Tanker Cargo Operations (ATOTCO)

Issuance

• Valid COP in BTOCTCO (No need to upload. Will be verified in the system).
• Certificate of Training Completion for ATOTCO taken within two years before the date of application.
• SIRB/ SRB first page and pages with entries showing approved seagoing service indicated in the company sea service.
• Valid Medical Certificate in PEME format (Encoded and uploaded by the medical facility).
• Colored 2×2 inches picture in white polo with collar, white background and taken within the last six (6) months, NO SHOULDER BOARD and NO name tag.
• Certificate of Seagoing Service for a period of at least three (3) months of approved seagoing service on Oil Tankers.
• Attestation Letter stating that he/ she have an immediate responsibility in loading, discharging, handling of cargo, and care in transit (applicable for non-Officers).
• First page of Passport OR Seafarer’s Identification Document (SID) OR any valid government issued ID bearing the Full Name and Birthdate as Proof of Identity. NOTE: Name reflected will be the same in the certificate to be issued.

Revalidation

• Valid COP in ATOTCO (No need to upload. Will be verified in the system).
• Valid BTOC COP (No need to upload. Will be verified in the system).
• Approved seagoing service for a period of at least three (3) months in total within the last five (5) years prior to the date of revalidation on Oil Tankers. (Must be encoded and uploaded by your manning agency).
• SIRB/ SRB first page and pages with entries showing approved seagoing service indicated in the company sea service.
• Medical Certificate in PEME format (Encoded and uploaded by the medical facility).
• Colored 2×2 inches picture in white polo with collar, white background and taken within the last six (6) months, NO SHOULDER BOARD and NO name tag.
• Attestation Letter stating that he/ she have an immediate responsibility in loading, discharging, handling of cargo, and care in transit (applicable for non-Officers).
• If does not meet the required sea service, Training Completion of the Full Course.

Replacement

• Affidavit of Loss (if Lost); OR Affidavit of Discrepancy (for correction of details).
• One of the following:
  • A.) Picture of the damaged original COP (if damaged);
  • B.) Picture of original COP (for correction of First Name, Middle Name, Last Name or Date of Birth;
  • C.) Marriage Contract for married woman applying for change of Last Name.
• First page of Passport OR Seafarer’s Identification Document (SID) OR any valid government issued ID bearing the Full Name and Birthdate as Proof of Identity. NOTE: Name reflected will be the same in the certificate to be issued.
• Colored 2×2 inches picture in white polo with collar, white background and taken within the last six (6) months, NO SHOULDER BOARD and NO name tag.

Basic Training (BT)

Issuance

• First page of Passport OR Seafarer’s Identification Document (SID) OR any valid government issued ID bearing the Full Name and Birthdate as Proof of Identity. NOTE: Name reflected will be the same in the certificate to be issued.
• Certificate of BT Full Course taken or completed WITHIN TWO (2) years before the date of application.
• Valid Medical Certificate in PEME format. (Encoded and uploaded by the medical facility).
• Colored 2×2 inches picture in a white polo with collar, white background and taken within the last six (6) months, NO SHOULDER BOARD and NO name tag.

Revalidation

• Valid BT COP *No need to upload. This will be verified in the system.
• SIRB/ SRB first page and pages with entries showing approved seagoing service indicated in the company sea service.
• Certificate of Training Completion for Refresher on Basic Training (BT-R) taken within two (2) years before the date of application.
• Medical Certificate in PEME format (Encoded and uploaded by the medical facility).
• Colored 2×2 inches picture in a white polo with collar, white background and taken within the last six (6) months, NO SHOULDER BOARD and NO name tag.
• Certificate of Seagoing Service for a period of at least twelve (12) months within the last five (5) years, OR three (3) months within the last six (6) months prior to the date of revalidation (Must be encoded and uploaded by your manning agency).
• If DOES NOT MEET the required SEA SERVICE, upload Training Completion of the Full Course provided the COP to be revalidated is VALID.

Replacement

• Affidavit of Loss (if Lost); OR Affidavit of Discrepancy (for correction of details).
• One of the following:
  • A.) Picture of the damaged original COP (if damaged);
  • B.) Picture of original COP (for correction of First Name, Middle Name, Last Name or Date of Birth;
  • C.) Marriage Contract for married woman applying for change of Last Name.
• First page of Passport OR Seafarer’s Identification Document (SID) OR any valid government issued ID bearing the Full Name and Birthdate as Proof of Identity. NOTE: Name reflected will be the same in the certificate to be issued.
• Colored 2×2 inches picture in white polo with collar, white background and taken within the last six (6) months, NO SHOULDER BOARD and NO name tag.

Basic Training for Liquefied Gas Tanker Cargo Operation (BTLGTCO)

Issuance

• Valid COP in BT (No need to upload. Will be verified in the system).
• First page of Passport OR Seafarer’s Identification Document (SID) OR any valid government issued ID bearing the Full Name and Birthdate as Proof of Identity. NOTE: Name reflected will be the same in the certificate to be issued.
• Valid Medical Certificate in PEME format (Encoded and uploaded by the medical facility).
• Certificate of Training Completion for BTLGTCO taken or completed WITHIN TWO (2) years before the date of application.
• Colored 2×2 inches picture in white polo with collar, white background and taken within the last six (6) months, NO SHOULDER BOARD and NO name tag.

Revalidation

• Valid COP in BTLGTCO (No need to upload. Will be verified in the system).
• Valid BT COP (No need to upload. Will be verified in the system).
• Approved seagoing service for a period of at least three (3) months in total within the last five (5) years prior to the date of revalidation on Gas Tankers. (Must be encoded and uploaded by your manning agency).
• SIRB/ SRB first page and pages with entries showing approved seagoing service indicated in the company sea service.
• Medical Certificate in PEME format (Encoded and uploaded by the medical facility).
• Colored 2×2 inches picture in white polo with collar, white background and taken within the last six (6) months, NO SHOULDER BOARD and NO name tag.
• If does not meet the required sea service, Training Completion of the Full Course.

Replacement

• Affidavit of Loss (if Lost); OR Affidavit of Discrepancy (for correction of details).
• One of the following:
  • A.) Picture of the damaged original COP (if damaged);
  • B.) Picture of original COP (for correction of First Name, Middle Name, Last Name or Date of Birth;
  • C.) Marriage Contract for married woman applying for change of Last Name.
• Original COP on BTLGT (request for no expiration and applicable for non-officers only).
• First page of Passport OR Seafarer’s Identification Document (SID) OR any valid government issued ID bearing the Full Name and Birthdate as Proof of Identity. NOTE: Name reflected will be the same in the certificate to be issued.
• Colored 2×2 inches picture in white polo with collar, white background and taken within the last six (6) months, NO SHOULDER BOARD and NO name tag.

Basic Training for Oil and Chemical Tanker Cargo Operation (BTOCTCO)

Issuance

• Valid COP in BT (No need to upload. Will be verified in the system).
• First page of Passport OR Seafarer’s Identification Document (SID) OR any valid government issued ID bearing the Full Name and Birthdate as Proof of Identity. NOTE: Name reflected will be the same in the certificate to be issued.
• Certificate of Training Completion for BTOCTCO taken or completed WITHIN TWO (2) years before the date of application.
• Colored 2×2 inches picture in white polo with collar, white background and taken within the last six (6) months, NO SHOULDER BOARD and NO name tag.
• Valid Medical Certificate in PEME format (Encoded and uploaded by the medical facility).

Revalidation

• Valid COP in BTOCTCO (No need to upload. Will be verified in the system).
• Valid BT COP (No need to upload. Will be verified in the system).
• SIRB/ SRB first page and pages with entries showing approved seagoing service indicated in the company sea service.
• Medical Certificate in PEME format from an approved medical center (Encoded and uploaded by the medical facility).
• Colored 2×2 inches picture in white polo with collar, white background and taken within the last six (6) months, NO SHOULDER BOARD and NO name tag.
• Approved seagoing service for a period of at least three (3) months in total within the last five (5) years prior to the date of revalidation on Oil or Chemical Tankers. (Must be encoded and uploaded by your manning agency).
• If does not meet the required sea service, Training Completion of the Full Course.

Replacement

• Affidavit of Loss (if Lost); OR Affidavit of Discrepancy (for correction of details).
• One of the following:
  • A.) Picture of the damaged original COP (if damaged);
  • B.) Picture of original COP (for correction of First Name, Middle Name, Last Name or Date of Birth;
  • C.) Marriage Contract for married woman applying for change of Last Name.
• Original COP on BTOC (request for no expiration and applicable for non-officers only).
• First page of Passport OR Seafarer’s Identification Document (SID) OR any valid government issued ID bearing the Full Name and Birthdate as Proof of Identity. NOTE: Name reflected will be the same in the certificate to be issued.
• Colored 2×2 inches picture in white polo with collar, white background and taken within the last six (6) months, NO SHOULDER BOARD and NO name tag.

Medical Care (MeCa)

Issuance

• First page of Passport OR Seafarer’s Identification Document (SID) OR any valid government issued ID bearing the Full Name and Birthdate as Proof of Identity. NOTE: Name reflected will be the same in the certificate to be issued.
• Certificate of Training Completion for MeCa taken or completed WITHIN TWO (2) years before the date of application.
• Valid Medical Certificate in PEME format (Encoded and uploaded by the medical facility).
• Valid MeFA COP (No need to upload. Will be verified in the system).
• Colored 2×2 inches picture in white polo with collar, white background and taken within the last six (6) months, NO SHOULDER BOARD and no name tag.

Revalidation

Revalidation not required.

NOTE:
Not all COPs require revalidation. Some certificates have no expiration. Meaning, you don’t need to revalidate them until further notice from MARINA.

Replacement

• Affidavit of Loss (if Lost); OR Affidavit of Discrepancy (for correction of details).
• One of the following:
  • A.) Picture of the damaged original COP (if damaged);
  • B.) Picture of original COP (for correction of First Name, Middle Name, Last Name or Date of Birth;
  • C.) Marriage Contract for married woman applying for change of Last Name.
• First page of Passport OR Seafarer’s Identification Document (SID) OR any valid government issued ID bearing the Full Name and Birthdate as Proof of Identity. NOTE: Name reflected will be the same in the certificate to be issued.
• Colored 2×2 inches picture in white polo with collar, white background and taken within the last six (6) months, NO SHOULDER BOARD and NO name tag.

Medical First Aid (MeFA)

Issuance

• First page of Passport OR Seafarer’s Identification Document (SID) OR any valid government issued ID bearing the Full Name and Birthdate as Proof of Identity. NOTE: Name reflected will be the same in the certificate to be issued.
• Certificate of Training Completion for MeFA taken or completed WITHIN TWO (2) years before the date of application.
• Valid Medical Certificate in PEME format (Encoded and uploaded by the medical facility).
• Colored 2×2 inches picture in white polo with collar, white background and taken within the last six (6) months, NO SHOULDER BOARD and no name tag.

Revalidation

Revalidation not required.

Replacement

• Affidavit of Loss (if Lost); OR Affidavit of Discrepancy (for correction of details).
• One of the following:
  • A.) Picture of the damaged original COP (if damaged);
  • B.) Picture of original COP (for correction of First Name, Middle Name, Last Name or Date of Birth;
  • C.) Marriage Contract for married woman applying for change of Last Name.
• First page of Passport OR Seafarer’s Identification Document (SID) OR any valid government issued ID bearing the Full Name and Birthdate as Proof of Identity. NOTE: Name reflected will be the same in the certificate to be issued.
• Colored 2×2 inches picture in white polo with collar, white background and taken within the last six (6) months, NO SHOULDER BOARD and NO name tag.

Proficiency in Fast Rescue Boat (PFRB)

Issuance

• Valid COP in SCRB (No need to upload. Will be verified in the system).
• First page of Passport OR Seafarer’s Identification Document (SID) OR any valid government issued ID bearing the Full Name and Birthdate as Proof of Identity. NOTE: Name reflected will be the same in the certificate to be issued.
• Valid Medical Certificate in PEME format (Encoded and uploaded by the medical facility).
• Colored 2×2 inches picture in a white polo with collar, white background and taken within the last six (6) months, NO SHOULDER BOARD and NO name tag.
• Certificate of Training Completion for FRB taken or completed WITHIN TWO (2) years before the date of application.

Revalidation

• Valid COP FRB (No need to upload. Will be verified in the system).
• Valid COP SCRB (No need to upload. Will be verified in the system).
• Approved seagoing service for a period of at least twelve (12) months in total within the last five (5) years, OR three (3) months in total within the last six (6) months immediately prior to application date.
• SIRB/ SRB first page and pages with entries showing approved seagoing service indicated in the company sea service.
• Certificate of Training Completion for Refresher Training on FRB (FRB-R) taken or completed WITHIN TWO (2) years before the date of application.
• Medical Certificate in PEME format (Encoded and uploaded by the medical facility).
• Colored 2×2 inches picture in a white polo with collar, white background and taken within the last six (6) months, NO SHOULDER BOARD and NO name tag.
• If does not meet the required sea service, Training Completion of the Full Course.

Replacement

• Affidavit of Loss (if Lost); OR Affidavit of Discrepancy (for correction of details).
• One of the following:
  • A.) Picture of the damaged original COP (if damaged);
  • B.) Picture of original COP (for correction of First Name, Middle Name, Last Name or Date of Birth;
  • C.) Marriage Contract for married woman applying for change of Last Name.
• First page of Passport OR Seafarer’s Identification Document (SID) OR any valid government issued ID bearing the Full Name and Birthdate as Proof of Identity. NOTE: Name reflected will be the same in the certificate to be issued.
• Colored 2×2 inches picture in white polo with collar, white background and taken within the last six (6) months, NO SHOULDER BOARD and NO name tag.

Survival Craft and Rescue Boat (Other Than Fast Rescue Boat) (SCRB)

Issuance

• Certificate of Training Completion for SCRB taken or completed WITHIN TWO (2) years before the date of application.
• Certificate of Seagoing Service for a period of at least three (6) months of approved seagoing service (Must be encoded and uploaded by your manning agency).
• SIRB/ SRB first page and pages with entries showing approved seagoing service indicated in the company sea service.
• Valid Medical Certificate in PEME format (Encoded and uploaded by the medical facility).
• Colored 2×2 inches picture in a white polo with collar, white background and taken within the last six (6) months, NO SHOULDER BOARD and NO name tag.
• First page of Passport OR Seafarer’s Identification Document (SID) OR any valid government issued ID bearing the Full Name and Birthdate as Proof of Identity. NOTE: Name reflected will be the same in the certificate to be issued.

Revalidation

• Valid COP in SCRB (No need to upload. Will be verified in the system).
• Certificate of Seagoing Service for a period of at least twelve (12) months within the last five (5) years, OR three (3) months within the last six (6) months prior to the date of revalidation.
• SIRB/ SRB first page and pages with entries showing approved seagoing service indicated in the company sea service.
• Certificate of Training Completion for Refresher Training for SCRB (SCRB-R) taken or completed WITHIN TWO (2) years before the date of application.
• Medical Certificate in PEME format (Encoded and uploaded by the medical facility).
• Colored 2×2 inches picture in a white polo with collar, white background and taken within the last six (6) months, NO SHOULDER BOARD and NO name tag.
• If does not meet the required sea service, Training Completion of the Full Course.

Replacement

• Affidavit of Loss (if Lost); OR Affidavit of Discrepancy (for correction of details).
• One of the following:
  • A.) Picture of the damaged original COP (if damaged);
  • B.) Picture of original COP (for correction of First Name, Middle Name, Last Name or Date of Birth;
  • C.) Marriage Contract for married woman applying for change of Last Name.
• First page of Passport OR Seafarer’s Identification Document (SID) OR any valid government issued ID bearing the Full Name and Birthdate as Proof of Identity. NOTE: Name reflected will be the same in the certificate to be issued.
• Colored 2×2 inches picture in white polo with collar, white background and taken within the last six (6) months, NO SHOULDER BOARD and NO name tag.

Ratings as Able Seafarer Deck (AB-DECK) II/5

Issuance

• COP in RFPNW (II/4) (No need to upload. This will be verified in the system).
• Uploaded first page of Passport OR Seafarer’s Identification Document (SID), OR any valid government-issued ID bearing the Full Name and Birthdate PLUS Birth Certificate as Proof of Identity.
• Medical Certificate in PEME format (Encoded and uploaded by the medical facility).
• Certificate of Practical Assessment for Able-Seafarer Deck (For those assessments completed before 01 SEPTEMBER 2019, please upload Certificate of Assessment)
• Colored 2×2 inches picture in white polo with collar, white background, and taken within the last six (6) months, NO SHOULDER BOARD and no name tag.
• First page of Passport OR Seafarer’s Identification Document (SID) OR any valid government issued ID bearing the Full Name and Birthdate as Proof of Identity. NOTE: Name reflected will be the same in the certificate to be issued.

Revalidation

Revalidation not required.

Replacement

• Affidavit of Loss (if Lost); OR Affidavit of Discrepancy (for correction of details).
• One of the following:
  • A.) Picture of the damaged original COP (if damaged);
  • B.) Picture of original COP (for correction of First Name, Middle Name, Last Name or Date of Birth;
  • C.) Marriage Contract for married woman applying for change of Last Name.
• First page of Passport OR Seafarer’s Identification Document (SID) OR any valid government issued ID bearing the Full Name and Birthdate as Proof of Identity. NOTE: Name reflected will be the same in the certificate to be issued.
• Colored 2×2 inches picture in white polo with collar, white background and taken within the last six (6) months, NO SHOULDER BOARD and NO name tag.

Able Seafarer Engine (AB-ENGINE) III/5

Issuance

• COP in RFPEW (III/4) (No need to upload. This will be verified in the system).
• Medical Certificate in PEME format (Encoded and uploaded by the medical facility).
• Certificate of Practical Assessment for Able-Seafarer Engine (For those assessments completed before 01 SEPTEMBER 2019, please upload Certificate of Assessment).
• Colored 2×2 inches picture in white polo with collar, white background, and taken within the last six (6) months, NO SHOULDER BOARD and no name tag.
• First page of Passport OR Seafarer’s Identification Document (SID) OR any valid government issued ID bearing the Full Name and Birthdate as Proof of Identity. NOTE: Name reflected will be the same in the certificate to be issued.

Revalidation

Revalidation not required.

Replacement

• Affidavit of Loss (if Lost); OR Affidavit of Discrepancy (for correction of details).
• One of the following:
  • A.) Picture of the damaged original COP (if damaged);
  • B.) Picture of original COP (for correction of First Name, Middle Name, Last Name or Date of Birth;
  • C.) Marriage Contract for married woman applying for change of Last Name.
• First page of Passport OR Seafarer’s Identification Document (SID) OR any valid government issued ID bearing the Full Name and Birthdate as Proof of Identity. NOTE: Name reflected will be the same in the certificate to be issued.
• Colored 2×2 inches picture in white polo with collar, white background and taken within the last six (6) months, NO SHOULDER BOARD and NO name tag.

Ratings Forming Part of Navigational Watch II/4 (RFPNW)

Issuance

• Medical Certificate in PEME format (Encoded and uploaded by the medical facility).
• Practical Assessment Certificate for RFPNW (for those assessments completed before 01 SEPTEMBER 2019, please upload Certificate of Assessment).
• Colored 2×2 inches picture in white polo with collar, white background and taken within the last six (6) months, NO SHOULDER BOARD and no name tag. 
• First page of Passport OR Seafarer’s Identification Document (SID) OR any valid government issued ID bearing the Full Name and Birthdate as Proof of Identity. NOTE: Name reflected will be the same in the certificate to be issued.

Revalidation

Revalidation not required.

Replacement

• Affidavit of Loss (if Lost); OR Affidavit of Discrepancy (for correction of details).
• One of the following:
  • A.) Picture of the damaged original COP (if damaged);
  • B.) Picture of original COP (for correction of First Name, Middle Name, Last Name or Date of Birth;
  • C.) Marriage Contract for married woman applying for change of Last Name.
• Old SIRB (seaman’s book) first page and entries showing approved seagoing service PRIOR the issuance of COP in RFPNW.
• First page of Passport OR Seafarer’s Identification Document (SID) OR any valid government issued ID bearing the Full Name and Birthdate as Proof of Identity. NOTE: Name reflected will be the same in the certificate to be issued.
• Colored 2×2 inches picture in white polo with collar, white background and taken within the last six (6) months, NO SHOULDER BOARD and NO name tag.

Ratings Forming Part of Engineering Watch III/4 (RFPEW)

Issuance

• Medical Certificate in PEME format issued by a DOH-approved medical facility (Encoded and uploaded by the medical facility).
• Practical Assessment Certificate for RFPEW (for those assessments completed before 01 SEPTEMBER 2019, please upload Certificate of Assessment).
• Colored 2×2 inches picture in white polo with collar, white background and taken within the last six (6) months, NO SHOULDER BOARD and no name tag.
• First page of Passport OR Seafarer’s Identification Document (SID) OR any valid government issued ID bearing the Full Name and Birthdate as Proof of Identity. NOTE: Name reflected will be the same in the certificate to be issued.

Revalidation

Revalidation not required.

Replacement

• Affidavit of Loss (if Lost); OR Affidavit of Discrepancy (for correction of details).
• One of the following:
  • A.) Picture of the damaged original COP (if damaged);
  • B.) Picture of original COP (for correction of First Name, Middle Name, Last Name or Date of Birth;
  • C.) Marriage Contract for married woman applying for change of Last Name.
• Old SIRB (seaman’s book) first page and entries showing approved seagoing service PRIOR the issuance of COP in RFPEW.
• First page of Passport OR Seafarer’s Identification Document (SID) OR any valid government issued ID bearing the Full Name and Birthdate as Proof of Identity. NOTE: Name reflected will be the same in the certificate to be issued.
• Colored 2×2 inches picture in white polo with collar, white background and taken within the last six (6) months, NO SHOULDER BOARD and NO name tag.

Seafarers With Designated Security Duties (SDSD)

Issuance

• Certificate of Training Completion for SDSD taken or completed WITHIN TWO (2) years before the date of application.
• First page of Passport OR Seafarer’s Identification Document (SID) OR any valid government issued ID bearing the Full Name and Birthdate as Proof of Identity. NOTE: Name reflected will be the same in the certificate to be issued.
• Valid Medical Certificate in PEME format (Encoded and uploaded by the medical facility).
• Colored 2×2 inches picture in white polo with collar, white background and taken within the last six (6) months, NO SHOULDER BOARD and no name tag.

Revalidation

Revalidation not required.

Replacement

• Affidavit of Loss (if Lost); OR Affidavit of Discrepancy (for correction of details).
• One of the following:
  • A.) Picture of the damaged original COP (if damaged);
  • B.) Picture of original COP (for correction of First Name, Middle Name, Last Name or Date of Birth;
  • C.) Marriage Contract for married woman applying for change of Last Name.
• First page of Passport OR Seafarer’s Identification Document (SID) OR any valid government issued ID bearing the Full Name and Birthdate as Proof of Identity. NOTE: Name reflected will be the same in the certificate to be issued.
• Colored 2×2 inches picture in white polo with collar, white background and taken within the last six (6) months, NO SHOULDER BOARD and NO name tag.

Ship Security Officer (SSO)

Issuance

• Certificate of Training Completion for SSO taken or completed WITHIN TWO (2) years before the date of application.
• SIRB/ SRB first page and pages with entries showing approved seagoing service indicated in the company sea service.
• Certificate of Seagoing Service for a period of at least twelve (12) months of approved seagoing service.
• First page of Passport OR Seafarer’s Identification Document (SID) OR any valid government issued ID bearing the Full Name and Birthdate as Proof of Identity. NOTE: Name reflected will be the same in the certificate to be issued.
• Valid Medical Certificate in PEME format (Encoded and uploaded by the medical facility).
• Colored 2×2 inches picture in white polo with collar, white background and taken within the last six (6) months, NO SHOULDER BOARD and no name tag.

Revalidation

Revalidation not required.

Replacement

• Affidavit of Loss (if Lost); OR Affidavit of Discrepancy (for correction of details).
• One of the following:
  • A.) Picture of the damaged original COP (if damaged);
  • B.) Picture of original COP (for correction of First Name, Middle Name, Last Name or Date of Birth;
  • C.) Marriage Contract for married woman applying for change of Last Name.
• First page of Passport OR Seafarer’s Identification Document (SID) OR any valid government issued ID bearing the Full Name and Birthdate as Proof of Identity. NOTE: Name reflected will be the same in the certificate to be issued.
• Colored 2×2 inches picture in white polo with collar, white background and taken within the last six (6) months, NO SHOULDER BOARD and NO name tag.

Every year, the requirements change and this one is quite more “bulky” than the previous COP requirements.

The fees remained as is and we still have the convenience of filing them over the internet.

There is no need for us to go to MARINA because everything can be done online. This means that we can renew our certificates even if we are on board!

You can also check out the steps in processing your Certificate of Proficiencies in one of my posts.

Scrapping the 6-Month Rule

The 6-Month Rule states that all training must be applied for a Certificate of Proficiency within six months of its completion. 

If you fail to do this and your training certificate is more than 6 months old, you may have to take the whole course again. Once more, you have to strive for a COP within six months

But the latest advisory from MARINA suspended this rule. Now, you can file for a COP within two years of training completion.

However, there’s a catch. COP expiration for that document will be five years from the date of completion of the corresponding training.

For example. If you took your Basic Training last 2021 and applied for a Certificate of Proficiency 2023, its expiration would be in 2026.

---

Here’s a trivia. Do you know that a long time ago, a sailor’s certificate of proficiencies, competencies, beliefs, and experience was with them forever in the form of a seaman’s tattoo?

May the winds be in your favor.