POEA recently established an online registration facility called the e-Registration System as a move to modernize our overseas employment services.
Aspiring overseas workers, seafarers, OFWs, foreign employees, recruitment agencies and other government entities can access this new setup with ease, speed and convenience.
UPDATE: Eregistration Version 2
Before we proceed, here’s an unexpected UPDATE.
POEA establishes Eregistration Version 2.
It’s the newest e-Registration system which functions similarly as the old one but with more features. The recent development aims to improve their operation for the benefit of seafarers and OFWs.
The platform is fairly new and some of its elements are not yet available.
Creating an account for seafarers and OFWs is simple. This tutorial is divided into ten easy steps to aid you in finishing it in less time and do other things that matters.
But before diving into the first step of online registration, here’s a background on its implementation.
A Universal ID System
It started on September 15, 2016. As per POEA Governing Board Resolution No. 13 Series of 2016, a new online registration system for seafarers will be implemented. This will serve as a common database between POEA and MARINA.
Eventually, it will pave the way for the development of a “Universal ID System“ that the government is aiming to establish.
Moreover, this new facility will be a part of a larger project which is data sharing and information exchange between government agencies.
One of its aim is to facilitate the authentication of supporting documents, validation of credentials and general verification of the existence of personal, educational and professional records of seafarers, OFWs and other applicants.
What You Can Do With It
The portal is available twenty four hours a day, seven days a week (24/7). Here are the things that eregistration system offers.
- accessing overseas employment information
- applying for agency license
- filing requests for registration of principals
- applying for issuance of Overseas Employment Certificate (OEC)
- registering for overseas employment
- paying for processing fees and;
- verifying the status of transactions.
The portal interfaces with other government agencies’ information systems by means of the most reliable and secure information exchange technology.
This enables direct validation of information entered by the users to the portal, thereby streamlining the business processes and effecting a positive economic benefit.
Crewing agencies today are thoroughly implementing this system. They require every applicant either sea based or shore based, to create an account and get their e-registration number.
I discussed a brief introduction on the news on why this service will replace our very old SRC.
The steps in creating an account for seafarers and OFWs are the same.
In this article, I will give a crash tutorial on how to navigate around the eServices website and get your eregistration number. This is only a simple task thus it won’t take much of your time.
However, it may get very complicated if you encounter persistent errors and problems.
Before you start, it is best to gather the needed documents to avoid heavy delays and hassles.
- Valid email address with password – you can use the one on creating your SRN (MARINA)
- Scanned 2×2 ID picture – just make a nice selfie with white background and crop it.
- Scanned (or pictured) Copy of SIRB and/ or Passport – front page only.
- At least one Training Certificate – image copy (pictured) is OK.
- Laptop – better to use laptop than smartphones.
Note: You won’t submit any physical documents. No need to visit any POEA branches or offices. Everything will be made over the internet hence the name “e Registration”. You only have to use the details of your Training Certificates to fill out some of the blank fields required.
So here are the easy steps.
1. Register an Account.
Visit https://eservices.poea.gov.ph/Home to create an account.
2. Sign Up.
In POEA’s e-Services website, choose eRegistration tab. Then, click Sign up Here! and enter the details on the blank fields.
Click Submit when you’re done. Just leave the page as it is and go to your email account.
4. Email Activation.
In my case, I use Gmail. Check your spam folder if you can’t find the message in your inbox. It should be there. Then click the link at the middle of the email.
If the link is un-clickable, copy and paste it on your browser. Hit enter and proceed to Step 5.
5. Setting Password.
You are halfway finished. The link will take you to a page where you must set your password. Follow the instruction and click Update Password.
6. Creating/ Updating Your Profile.
On the next step is your account dashboard. Click Create/ Update Profile Now so you can start filling out your details.
7. Your e-Registration Number.
After clicking Create/ Update Profile Now, it will take you to another page. At this time, you can also see your e-Registration Number.
Take note of this as some companies will only require you to give them your e Registration Number. Others like to get a printed copy of your profile.
8. Personal Information.
On the image at Step 7, you can see below series of Sections from 1 to 6. Those are the fields that you will have to fill out.
And remember, items marked with red asterisks (*) are mandatory fields. This is tricky because the system will not save your progress if you leave them blank.
Reminder: We will use the Requirements that we prepared before the start of this tutorial. Section 2 wants you to upload a scanned copy of your 2×2-sized picture on white background.
9. e Registration Quick Tips.
Section 3 requires you to upload a copy of your SIRB. You only need to submit the information on the front page.
In Section 5, you need to fill out the details regarding your training. If you already have a copy of it, just enter the required fields. You don’t need to write down all your training records because one is enough unless your company requires you so.
The rest of the sections are basic information about yourself. You can complete them if you have spare time typing your records.
10. Saving Your Work.
Click the Save button located at the bottom section of your screen after everything else is duly filled out. If you can’t click it, review your work. You might have missed other fields that you left blank.
That’s it! But I would like to highly point out that using laptop and preparing the requirements above will save you a great amount of time and temper. I used smartphone and it took me three hours to finish up my e Registration account!
When you go to a new app on your phone, you will lose your progress once the page reloads automatically. Likewise, if you open a new file or just temporarily minimize the screen, your browser may delete your hard work from Section 1 to 6.
The web page will most probably refresh itself when you return to your tab. All the details you put will be wiped out. You have to start filling out the form again from the beginning.
But when you use laptop, your information will stay there even if you transfer to another tab. Just don’t refresh the page. I prepared a separate post for those having great difficulty completing their e-registration profile because of errors.
POEA Contact Details
This blog tutorial is an independent entity. It is only for informational purposes. Furthermore, the government may establish updates without prior notice. Owners of this site therefore, do not represent the POEA or any authorities.
For more questions, information and specific updates, kindly connect to the Philippine Employment Overseas Administration on the following contact details.
Official Website: www.poea.gov.ph
Hotline: 722-11-44 / 722-11-55
Location: Blas F. Ople Building, Ortigas Avenue corner EDSA, Mandaluyong City
Since there is a major update of their eregistration facility, I will be making a separate article for that. However, most of the steps here are applicable to the “Version 2”.
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May the winds be on your favor.